Executive Assistant for Athletics VP (Finance)
Dept Number/Name: 0-0510-000 / Intercollegiate Athletics
College Division: Exec Svcs-Intercol Athletics
Salary Plan: Administrative
Job Code/Title: 2208 / Office Administrator
Hiring Salary/Salary Range: Commensurate with experience
Position Number: 00058811
ORGANIZATIONAL SUMMARY:
The University of South Florida Athletics Department is a nationally competitive Division I athletic program and a member of the American Athletic Conference. USF sponsors 21 varsity men's and women's teams that compete in 13 different sports, including the recent additions of women's lacrosse and women's beach volleyball. The Bulls' athletic program began in 1965 and will be in its 59th season in 2024-25. Nearly 500 student-athletes train and compete and nearly 150 employees work in the Tampa General Hospital Athletics District located on the east end of the campus in Tampa, Fla. USF has garnered 16 national championships in varsity sports (the latest in 2022-23 in the NCAA indoor and outdoor high jump) and owns 149 conference titles won in 16 sports in department history, led by 20 each for men's tennis and men's soccer. USF has claimed 80 men's conference championships and 69 women's titles, led by 14 in women's tennis and 12 in volleyball, and owns 32 American Athletic Conference team titles since joining the conference in 2013, including four in 2023-24. USF student-athletes have posted a combined annual grade-point average over 3.0 for a program record of 19 straight semesters as of spring 2024. USF has had over 700 student-athletes earn their degree since 2016-17.
POSITION SUMMARY:
This position exists to oversee all events and communications and support all executive level administrative functions for the office of the Vice President of Athletics. This position provides skilled and confidential support to maximize the effectiveness of the executive by performing a wide variety of support ranging from complex administration coordination, including but not limited to, fulfilling the administrative and scheduling requirements of the executive's office, preparing correspondence, reports and presentations, planning meetings, maintaining agenda and minutes, conducting research, preparing statistical reports and spreadsheets, support administrative and coaching searches, coordinating the executive's travel arrangements, maintaining the executive's calendars and schedules and serving as a liaison for the executive with other University executive offices and external constituencies and partners. The position also provides leadership in developing, implementing and overseeing events and public functions for the executive. Adheres to all NCAA, Conference and institutional rules and regulations.
RESPONSIBILITIES:
Provides high-level, professional administrative support to the Vice President of Athletics to plan, prioritize and schedule meetings and appointments making judgment calls on priorities as necessary
Plan, coordinate and execute all hospitality events on behalf of the VP. Host the VP suite's at home football and men's basketball games.
Arrange and coordinate all VP of Athletics travel and expense reports. Compose and prepare correspondence, memorandums, reports and presentations as needed.
Greet visitors and interact professionally with executives across campus, within the community and within the industry. Facilitate requests from the VP to provide representation and/or assets to requesting entities. Serve as the liaison to the President's Office to coordinate hospitality needs at athletics events.
Oversee and coordinate all maintenance of executive office, including the VP's office and conference room.
Performs other administrative duties as required to support the mission
and function of the executive's area of responsibility.
POSITION QUALIFICATIONS:
MINIMUM:
HS diploma or equivalent, with 2-4 years of related experience
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
PREFERRED:
Bachelor's degree preferred. 4-6 years of experience in the athletics industry.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38180
Posting Date: 11/7/2024
Posting End Date: 11/21/2024
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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