Medical Records Specialist II - (Finance)

Responsible for monitoring the daily indexing of all scanned medical records documents to insure proper linking o patient?s electronic charts. Ensure medical information is available and accessible through accurate and timely medical record processing and retrieval functions. Prepare and scan medical record documents into the electronic document management system, in accordance with department and hospital policy and procedures.High School Diploma/GED | N/A | 1 year in medical record department or medical office, preferred. ? 1-2 years of previous EMR experience preferred.Job Functions: - 80% Acts as the electronic medical record super user for hospital based clinics and clinical practices. Responsible for monitoring the appropriate scanning of medical records that cannot be electronically uploaded in the electronic medical record. Collaborates with Interface teams to continually provide feedback from the EMR Generic Desktop to proactively address documents that are not crossing over in the system correctly. Job Functions: - 10% Retrieve and reconcile every Inpatient, ED, Observation and Outpatient record. Sort loose medical record documents into appropriate record. Follow up on missing records to ensure timely processing. Prepare records and batches for scanning according to procedure. Assess the quality of all scanned documents in the Streamline system and facilitate re-scanning if appropriate according to procedure. Scan all documents into the Streamline system according to procedure. Job Functions: - 5% Store boxes of scanned documents after the QA/QC procedure is complete. Maintain record storage area so the records are neat, orderly and accessible. Retrieve requested scanned documents during Streamline downtime. Job Functions: - 5% Answer main department telephone line and/or pager according to procedure to ensure prompt customer service. Assist physicians and other staff with STAT Streamline system concerns. Communicate system and/or user concerns to manager Perform other duties as assigned by manager | Review the physical demands and assign an overall average percentage of time this position performs these activities. These physical demands will not be listed or rated on the annual performance appraisal. Climbing:Ascending or descending stairs, ladders, ramps, etc, using feet and legs and /or hands and arms - 0% Stooping:Bending body downward and forward by bending spine at the waist - 0% Kneeling:Bending legs at knees to come to a rest on knee or knees - 0% Reaching:Extending hand(s) and arm(s) in any direction - 0% Standing: Remaining upright on the feet, particularly for sustained periods of time - 0% Walking:Moving about on foot to accomplish tasks - 0% Pushing 0-10 lbs:Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 11-20 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 21-50 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 51 lbs or more: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pulling: Use of upper extremities to exert force in order to drag, haul or tug objects in a sustained motion - 0% Lifting 0-10 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 5% Lifting 11-20 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 21-50 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 51 lbs or more: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Carrying 0-10 lbs: Holding and moving/transporting an object about - 5% Carrying 11-20 lbs: Holding and moving/transporting an object about - 5% Carrying 21-50 lbs: Holding and moving/transporting an object about - 5% Carrying 51 lbs or more: Holding and moving/transporting an object about - 5% Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm, as in handling - 70% Feeling: Perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of (using) fingertips - 0% Talking: Expressing or exchanging ideas by means of the spoken word - must convey detailed or spoken instructions to others accurately, loudly or quickly - 10% Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication - 10% Seeing: The process of perceiving objects by use of the eyes to perform an activity - visual acuity requirements include ability to discern position of object(s), shape of object(s), color, depth perception or visual inspection - 0%Job Functions: - 80% Acts as the electronic medical record super user for hospital based clinics and clinical practices. Responsible for monitoring the appropriate scanning of medical records that cannot be electronically uploaded in the electronic medical record. Collaborates with Interface teams to continually provide feedback from the EMR Generic Desktop to proactively address documents that are not crossing over in the system correctly. Job Functions: - 10% Retrieve and reconcile every Inpatient, ED, Observation and Outpatient record. Sort loose medical record documents into appropriate record. Follow up on missing records to ensure timely processing. Prepare records and batches for scanning according to procedure. Assess the quality of all scanned documents in the Streamline system and facilitate re-scanning if appropriate according to procedure. Scan all documents into the Streamline system according to procedure. Job Functions: - 5% Store boxes of scanned documents after the QA/QC procedure is complete. Maintain record storage area so the records are neat, orderly and accessible. Retrieve requested scanned documents during Streamline downtime. Job Functions: - 5% Answer main department telephone line and/or pager according to procedure to ensure prompt customer service. Assist physicians and other staff with STAT Streamline system concerns. Communicate system and/or user concerns to manager Perform other duties as assigned by manager | Review the physical demands and assign an overall average percentage of time this position performs these activities. These physical demands will not be listed or rated on the annual performance appraisal. Climbing:Ascending or descending stairs, ladders, ramps, etc, using feet and legs and /or hands and arms - 0% Stooping:Bending body downward and forward by bending spine at the waist - 0% Kneeling:Bending legs at knees to come to a rest on knee or knees - 0% Reaching:Extending hand(s) and arm(s) in any direction - 0% Standing: Remaining upright on the feet, particularly for sustained periods of time - 0% Walking:Moving about on foot to accomplish tasks - 0% Pushing 0-10 lbs:Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 11-20 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 21-50 lbs: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pushing 51 lbs or more: Use of upper extremities to press against something with steady force in order to move something forward, downward or outward - 0% Pulling: Use of upper extremities to exert force in order to drag, haul or tug objects in a sustained motion - 0% Lifting 0-10 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 5% Lifting 11-20 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 21-50 lbs: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Lifting 51 lbs or more: Raising objects from a lower to a higher position, or moving objects horizontally from position-to-position and requires the use of upper extremities and back muscles - 0% Carrying 0-10 lbs: Holding and moving/transporting an object about - 5% Carrying 11-20 lbs: Holding and moving/transporting an object about - 5% Carrying 21-50 lbs: Holding and moving/transporting an object about - 5% Carrying 51 lbs or more: Holding and moving/transporting an object about - 5% Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm, as in handling - 70% Feeling: Perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of (using) fingertips - 0% Talking: Expressing or exchanging ideas by means of the spoken word - must convey detailed or spoken instructions to others accurately, loudly or quickly - 10% Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication - 10% Seeing: The process of perceiving objects by use of the eyes to perform an activity - visual acuity requirements include ability to discern position of object(s), shape of object(s), color, depth perception or visual inspection - 0%