HR Project Assistant (Temporary) (Finance)

Job Description: HR Project Assistant (Short-Term)

Company: Fairbanks Morse Defense

Location: Beloit, Wisconsin

Duration: 3 months

Reports To: HR Manager

About Fairbanks Morse Engine:

Located in Beloit, Wisconsin, Fairbanks Morse Engine (FME) manufactures, assembles, tests, and distributes heavy-duty, medium-speed reciprocating engines under the Fairbanks Morse® and ALCO® brand names. Fairbanks Morse manufacturing is conducted in its U.S.-based facility. FME sells its high-performance engines directly to naval marine customers and shipyards. As a principal supplier of reliable diesel engines to the U.S. Navy, Military Sealift Command, U.S. Coast Guard, and the Canadian Coast Guard, FME enables the defense industry to complete worldwide mission-critical operations. FME is a division of Fairbanks Morse Defense, a portfolio company of Arcline Investment and a leading provider of reliable marine power solutions.

Learn more about FME by visiting www.fairbanksmorse.com .

Fairbanks Morse is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity, age, ancestry, national origin, marital status, citizenship status (unless required by the applicable law or government contract), disability or protected veteran status or any other status or characteristic protected by law.

Job Summary:

Fairbanks Morse Defense is seeking a highly organized and detail-oriented HR Project Assistant to provide short-term support to our Human Resources department. This role will assist with a variety of projects, including data entry, filing, compliance audits, and ensuring up-to-date postings across our large, multi-building campus. The ideal candidate will be a self-starter with excellent communication skills and the ability to handle confidential information with discretion.

Responsibilities:

• Data Entry & Filing:
  • Accurately organize employee data into HR information systems (HRIS) and electronic folders.
  • Organize and maintain physical and electronic employee records.
• Compliance Audits:
  • Assist in conducting audits of HR records to ensure compliance with federal, state, and local regulations.
  • Verify the accuracy and completeness of employee documentation.
  • Help identify and address any compliance gaps.
• Campus Postings:
  • Ensure all required employee postings (e.g., labor law posters, company notices) are up-to-date and displayed prominently in designated areas across multiple buildings.
  • Maintain a log of posting locations and dates.
  • Replace outdated or damaged postings promptly.
• General Administrative Support:
  • Assist with scheduling meetings and appointments.
  • Prepare and distribute HR-related documents.
  • Assist with other HR projects as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources or related field preferred.
• Previous experience in an administrative or HR support role is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and interpersonal skills.
• Ability to walk and navigate between multiple buildings on a large campus.
• Ability to lift and carry light loads of paperwork and postings.

Skills:

• Data Entry
• Filing (Physical & Electronic)
• Compliance Auditing
• Record Keeping
• Communication (Written & Verbal)
• Organization
• Time Management
• Microsoft Office Suite

Note: This is a short-term position. The duration and hours are subject to change based on business needs.