Logistics Specialist (Finance)
Key Responsibilities:
- Prepare and sort documents for steamer sheet creation
- Create steamer sheets from sorted documents for all Vallourec material coming into the USA.
- Manage documents for import (Commercial Invoice, Import Security Filing, Bills of Lading, Packing Lists, Material Test Reports and Certifications
- Perform receipt of goods and services (including write up, input into SAP, scan, and digital catalogue of GRs)
- Communicate with parties responsible for sending initial ISF forms to promote timely ISF filings
- Write up and send ISF forms to ship broker
- Obtain invoices from ELISA and distribute invoices according to responsible salesperson and prepare them for automatic or manual goods receiving
- Arrive vessels and prepare documents for Billing department (including noting date of arrival, date vessel was given to billing, printing the steamer sheet, and printing digitally catalogued GRs that correspond to said steamer sheet)
- Transfer (allocate) material in SAP from stock to sales orders for Billing department
- Maintain and keep up-to-date records on customer shipping information
- Perform maintenance or updates on Microsoft Excel Macro-enabled Steamer Sheet template
- Communicate with Vallourec mills and ELISA service for missing documents for upcoming shipments or customers
- Follow instructions on formatting of second documents, steamer fields, email subjects, etc in order to allow for automation databases to work effectively
- Communicate with freight forwarders and shipping lines used by Vallourec regarding upcoming shipments and shipment documents (i.e. Bills of Lading)
- Forward Arrival Notices to shipping broker
- Inform Inside Sales Department of arrived vessels and when vessel documents are given to Billing Dept
- Manage Section 232 exclusions and quotas as it relates to availability for clearance
- Identify and assign Harmonized Tariff Codes to import materials based on paperwork description
- Maintain vessel and steam list (Vessels and Sheets) to allow for others to align their work priorities.
- Support Sales/Customers on order status issues related to Logistics
- Participate actively in continuous improvement activities for the USA Import and Export process and other areas as required or desired.
- Manage the process for requesting and filing for Post Summary Corrections (PSC's)
- Travel as needed to visit ports, terminals, brokers, truckers, etc. as required.
- Additional responsibilities as assigned
Education, Experience & Qualifications:
- 4-6 years of experience in import/export or US Customs processing is required
- Ability to read, write and speak English
- Associates/Bachelors in Business, Business management, engineering, supply chain or related field is desired
- Experience in ERP Systems required (SAP Preferred)
- Must be able to handle Multiple tasks simultaneously
