Accounting Assistant (Administrative)
I. POSITION SUMMARY
Douron is seeking assistance in the Accounting department with collections, tax preparations, and backup to other functions in the department.
II. POSITION EXPECTATIONS
- Performs daily collections functions, including maintaining accurate accounts of unpaid invoices and current balances due.
- Contacts clients regarding collections concerns in a professional and helpful manner.
- Reviews weekly aging report and determines collectability of accounts; facilitates communication with collections companies as applicable
- Identifies problematic accounts and takes initiative to collect payment quickly
- Effectively communicates collections status with Accounting management
- Prepares monthly sales tax submissions and bank reconciliations
- Provides backup to the department for other accounting functions as needed, including reconciling and collecting AR accounts and managing and correctly paying AP accounts
- Covers credit limit increase requests as needed
- Monitors accounting emails and phones and responds to inquiries in a timely manner
- Processes customer credit card payments and covers other cash-posting duties as needed
- Processes collections and adjustments with an understanding of GL accounting and attention to detail
- Manages and uploads statements to customer platforms
- Completes credit reference requests
- Maintains customer confidence and protects operations by keeping information confidential
- Maintains a safe and clean working environment by complying with policies, procedures, and regulations
- Other duties as assigned
III. SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
IV. MINIMUM QUALIFICATIONS & SKILLS
Education, Certifications and /or Licenses:
- High school diploma or equivalent required
- Associate's degree in Accounting or related field preferred
Experience:
- 1 year's experience in accounts receivable or collections preferred
Knowledge/Skills:
- Proficiency with PCs and basic computer software, including MS Office Suite
- Proficiency with basic business math skills
- Excellent presentation, listening, verbal, and written communication skills
- Ability to work independently or collaboratively within a team; willingness to roll up sleeves and help the team
- Ability to manage and organize time to meet objectives and deadlines
- Lives and leads by TSRC values and serves as an example of the best we want to see in our team Ability to interact professionally with customers, vendor partners, and fellow employees
- Motivation to learn, grow, self-direct, and be proactive
- Demonstrates honesty, integrity, conscientiousness, reliability, and responsiveness – cares about doing the right thing, not the easy thing
- Possesses a positive attitude and sense of humor
- Possesses an innovative mindset – demonstrates flexibility and problem-solving skills when met with challenges
V. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
While performing the duties of this job, the associate may be required to do the following:
- Perform activities such as balance, bend/stoop, crouch, kneel, push/pull, reach, or squat
- Move self in different positions to accomplish tasks in various environments
- Remain in a stationary position, often standing or sitting for prolonged periods
- Move about to accomplish tasks or move from one worksite to another
- Adjust or move objects up to 25 pounds in any direction
- Communicate with others to exchange information
- Repeat motions that may include the wrists, hands, or fingers
- Assess the accuracy, neatness, and thoroughness of work
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
VI. WORKING CONDITIONS AND ENVIRONMENT
This position primarily works in an indoor office environment. The noise level in the work environment is usually low to moderate.
VII. COMPENSATION
- Wage range: $20.00 – 22.00 per hour, paid on a biweekly basis
- Medical, dental, and vision insurance available for single or family coverage for full-time employees
- Employer-paid disability, AD&D, and life insurances coverage
- Additional insurance and savings account opportunities
- 401(k) plans with company match for qualifying employees
- Paid time off and holidays
About the Company
TSRC, Inc. (The Supply Room Companies, Inc.) is a business-to-business distributor of office supplies, furniture, coffee and breakroom products, janitorial and cleaning supplies, promotional products, and technology solutions to customers seeking customized workplace solutions and personalized service. We are the largest independent office supply dealer in the Mid-Atlantic region, and have locations in Colorado, Delaware, Maryland, Virginia, and Wyoming. A family-owned and -operated company since 1951, TSRC, Inc. is dedicated to supporting our team members and the communities in which we serve.
TSRC, Inc. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, or veteran status.
If you are a qualified individual with a disability or are a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system. To request accommodation, please contact Human Resources at (804) 412-1200.
TSRC, Inc. maintains a drug-free workplace.
