Human Resources Assistant (Human Resources)

BASIC PURPOSE:
The Human Resources Assistant assists the Human Resources Manager with billing, training, filing, updating employee records, and other HR functions. Position is full-time.
QUALIFICATIONS:
High School Diploma or GED required. Minimum of 2 years experience in a related position. Some college preferredMust be proficient in computer applications Familiarity with behavioral health organizations helpful
ESSENTIAL FUNCTIONS
THIS DESCRIPTION DOES NOT STATE NOR IMPLY THAT THE DUTIES, ESSENTIAL FUNCTIONS, AND JOB REQUIREMENTS ARE THE ONLY PARAMETERS FOR THIS POSITION. EMPLOYEES ARE REQUIRED TO FOLLOW JOB-RELATED INSTRUCTION AND PERFORM OTHER JOB RELATED ACTIVITIES REQUESTED BY THEIR SUPERVISOR.

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION IN ORDER TO PROVIDE A REASONABLE ACCOMMODATION TO INDIVIDUALS WITH PHYSICAL OR MENTAL DISABILITIES AS DEFINED BY THE AMERICANS WITH DISABILITIES ACT. SOME REQUIREMENTS MAY EXCLUDE INDIVIDUALS WHO POSE A DIRECT THREAT OR SIGNIFICANT TO THE HEALTH AND SAFETY OF THEMSELVES, OTHER CLIENTS/CONSUMERS, OR OTHER EMPLOYEES.
PHYSICAL REQUIREMENTS:
Walking, standing, stooping, kneeling, reaching, pushing, and pulling, lifting, carrying and grasping are necessary body movements utilized in performing duties. Must be able to read and write legibly in English. Hearing must be within normal range. Visual acuity must be within normal range. Must have manual dexterity for using equipment as necessary.
MENTAL REQUIREMENTS:
Must have ability to maintain confidentiality. Must have the ability to work successfully under potentially stressful conditions, and must be capable of adapting to varying workloads on a constant basis. Must have the ability to make sound, independent judgments, and also be able to collaborate with members of the interdisciplinary teams, residential and nursing coordinators, and other members of the agency in an appropriate fashion. Must have the ability to comprehend and perform oral and written instructions and procedures. Must have effective reading and comprehension skills.Must have strong communication skills, written and verbal.

ENVIRONMENTAL CONDITIONS: (POTENTIAL FOR)
Exposure to chemicals, such as cleaning products, toner, and other office chemicals Exposure to stress and constant interruptions. Possible exposure to body fluids, contagious diseases, etc. while carrying out duties.
EQUIPMENT USED: This must be considered only a representative, partial list, since equipment changes may occur at any time:
Computers, printers, telephone, fax machine, copier, shredder, and other office equipment.

JOB PERFORMANCE STANDARDS
Enters and maintains employee data in UKG. Updates HRIS to include employee trainings, salary adjustments, etc. Audits periodically to ensure complete data transfer from UKG Prepares insurance, retirement, job advertisements, and other HR bills for A/P processing. Reconciles 403(b) deposits Maintains various HR logs and distributes to appropriate staff. Assists with recruiting. (i.e. internal job postings, and sort, distribute and file resumes and applications) Makes employment offers and manages the pre-employment process with new-hire candidates. Prepares employee documentation for orientation. Assists the HR Manager with orientation as needed. Maintains personnel files. Assists with agency audits as needed. Benefits administration; tracks benefits eligibility and enrollment/change administration. Invoices employees for missed deductions Maintains training logs Maintains electronic job descriptions files. Performs other duties as assigned.