Construction Scheduling Assistant - Lunenburg, MA (Finance)

Job ID: 506387

P.J. Keating Company, a CRH company, is a leading manufacturer of aggregate and HMA products and Paving and Construction in Massachusetts and Rhode Island. We operate aggregate and Hot Mix Asphalt (HMA) production facilities in Acushnet, Dracut, and Lunenburg, Massachusetts as well as Cranston, Rhode Island. Our modern facilities, veteran paving crews, experienced construction management team and large investment in plants and equipment make us one of the largest and most efficient producers in the state of Massachusetts as well as one of only two RIDOT approved stone suppliers in the state of Rhode Island.

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then P.J. Keating Company and CRH is the company for you! If you're up for a rewarding challenge, we invite you to take the first step and apply today!

Position Overview

We are seeking a detail-oriented and organized Scheduling & Operations Coordinator to join our team and provide support in the areas of scheduling management, and construction operational coordination. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to handle multiple tasks simultaneously. This role requires effective communication and collaboration with construction managers, project managers and field supervisors to ensure accurate and efficient daily schedule and weekly schedule and operational coordination.

Key Responsibilities (Essential Duties & Functions)

• Actively maintain an accurate scheduling platform
• Transfer schedule information from scheduling software to Excel sheet, including crew details, job specifications, trucking demands, material demands and equipment requirements.
• Contact each project manager or supervisor to verify the accuracy of schedule information, such as job number, address, project phase(s), target, and equipment needs on a daily basis.
• Email preliminary and final schedules to all relevant contacts.
• Import new jobs to scheduling software as they are set up.
• Conduct a daily schedule call at 3 PM, communicating the evening and following day's schedule to all involved parties and noting any necessary changes for the revised schedule.
• Daily, weekly, and long-term scheduling with equipment and personnel
• Assist paving and milling manager with associated operational activities. Including assisting the milling and paving manager with asset management and material demands.
• Maintain tack inventories, assist with scheduling tack drivers.
• Review & send daily preference metrics.
• Compile data from milling and paving performance tools and distribute to stakeholders on a daily and weekly basis.
• Projections for volumes, mix types, liquid types, and average selling prices.
• Prepare and distribute Preliminary schedule for review and verification by all stakeholders.
• Edit and adjust schedule as necessary, obtaining verification from project managers or supervisors on a daily basis.
• Review and assess the effectiveness of programs used to streamline processes, improve efficiency, and provide guidance to others on their usage.
• Maintain and update various spreadsheets, including data entry.
• Assist with the creation and distribution of annual subcontractor packets, maintaining an Excel sheet of subcontractor information and tracking returned contracts.
• Other responsibilities as assigned by manager

Skills & Specifications

• Strong computer skills
• Proficient in excel
• Time management
• Data Entry + Tracking
• Operational coordination

Education/Professional Experience

• High school diploma or equivalent; related industry experience
• Proven experience in coordination, or a related field.
• Excellent attention to detail and strong analytical skills.
• Proficiency in Microsoft Excel and other relevant software applications.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Problem-solving skills and the ability to troubleshoot technical issues.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

P.J. Keating Company, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link .