*Lead Admin/Fin Coordinator (Project Management)

The position will provide financial support for the Oklahoma Nutrition Information and Education (ONIE) Project and Oklahoma Local Agriculture Collaborative (OLAC). This includes budget/fiscal forecasting and management, day-to-day management of operations of complex sponsored program(s) in the Hudson College Public Health (HCOPH) - Department of Health Promotion Sciences. Leads daily activities and staff that provide professional administrative support, financial management and budget planning for the department. 

The Lead Administrator and Financial Coordinator will be an active member of the project leadership team and contribute to the project funding strategy. As a member of the leadership team, the Lead Administrator and Financial Coordinator will provide updates on project development and progress, contribute to the development of organizational strategies and goals, organizational values and norms, support employment development, work through complex key issues, and leverage opportunities to realize the ONIE Project and OLAC's vision. The Project Director / Principal Investigator (PD/PI) supervises and leads the leadership team and will serve as the supervisor for this position. This position will also work closely with the University administration including the HCOPH financial office. The leadership team is committed to providing employees with educational and professional experience, significant responsibility that expands with experience, and a congenial team atmosphere.

To learn more about ONIE and OLAC visit: www.onieproject.org and www.oklac.org

This is a Hybrid position.

Duties:

• Provides financial support by performing accounting, financial analysis, and payroll.
• Performs data analysis and prepares reports.
• Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other financial support.
• Responsible for overseeing, planning, and monitoring program budgets and developing and monitoring strategic plans for fiscal monitoring and reporting.
• Oversees administrative processes to ensure effective financial management and reporting.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Coordinates financial transactions for departmental accounts such as purchases, travel, policies and procedures, billing, invoices, reimbursements, and other departmental support.
• Oversees records maintenance (inventory, personnel, office files, etc.).
• Manages approval process for payroll, leave accounting/reporting, and other financial matters.
• Assists with developing, implementing, and interpreting policies and procedures.
• Coordinates with contractors and vendors.
• Provides administrative support for effective office management.
• Coordinates, plans, and executes department events and logistics.
• Supervises staff, including hiring, training, and evaluating performance.
• Participates in special projects or assignments requiring initiative, independent action and specialized knowledge or expertise.  
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

• 48 months of office management, financial management, or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively, both verbally and in writing.
  • Ability to engage in repetitive motion.
• Environmental:
  • Standard office environment.

Departmental Preferences:

• Strong analytical, problem solving, decision making, interpersonal, communication, and project management skills
• Ability to develop and manage multiple complex budgets with close attention to detail
• Ability to forecast project and staffing expenditures over multiple different fiscal years
• Strong interpersonal skills and ability to work in a collaborative team setting
• Significant exposure to various operational and managerial workplace models
• Well-developed numerical skills, including the ability to perform complex financial analyses
• Sound understanding of the principles of finance, valuation techniques, and financial statement analysis
• Previous managerial experience
• Working knowledge of the technology marketplace and of available technology products and business solutions
• Fluent PC skills including the working knowledge of Microsoft Office Suite and various analytical software applications

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.