Purchasing Assistant (Finance)
Purchasing Assistant
Dover, DE, USA Req #804
Thursday, March 13, 2025
The Purchasing Assistant supports the Purchasing Team by assisting in procuring goods and services, managing inventory, tracking orders, and maintaining accurate order and stock records. They also help with vendor communication and research, contributing to efficient and cost-effective procurement.
Essential Functions
- Review Manufacturer Acknowledgements.
- Generate purchase orders for all parts needed and send to appropriate vendors.
- Monitor orders, update expected receipt dates, and provide tracking.
- Responsible for updating parts pricing in the system.
- Provide Internal Customer Support for issues and questions regarding parts.
- Review past due stock and warehouse orders.
- Review all backorders and stock outages.
- Communicate effectively through verbal and written communication to Internal Departments regarding the status of orders. Prepares timely update reports for management.
- Assist in Cycle Counts, WIP Counts, and Inventory.
- Identify surplus and outdated inventory.
- Price comparison shop and look to use all bulk purchasing discounts available.
- Follow-up correspondence in writing (email primarily).
- Responsive to returning phone calls in a timely manner.
- Communicate with factories and suppliers.
- Ability to resolve project issues quickly and efficiently and communicates not only the problem but also a resolution to all required parties. If unable to find an acceptable solution they will escalate issue to the Purchasing Manager.
Minimum Qualifications
- Proficient in Microsoft Products, including but not limited to Excel, Word, Adobe, and Outlook.
- Functional and working knowledge of computers and operating systems.
- Associate's degree preferred, or an equivalent combination of education/experience.
- Current and valid US driver's license.
- At least 1 to 2 years of experience in a professional workplace setting preferred.
- Must pass pre-employment background check and drug screen.
Knowledge, Skills and Abilities
- Effective time management and organizational skills
- Detail oriented
- Good mathematical skills
- Effective communication skills both verbal and in writing
- Self-motivated and proactive with ability to multi-task
- Construction Engineering, Construction Management, Construction Technology, or equivalent experience a plus
- Team-player, capable of adapting to rapidly changing technology.
Physical Demands
Must be able to lift up to 50 lbs.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.
Other details
- Pay Type Hourly
